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Privacy policy and cookies
XBlueSea Jobs are committed to protecting and respecting your privacy. This Privacy Notice (together with any other documents referred to herein) sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by Us in connection with Our recruitment processes. Please read the following carefully to understand Our views and practices regarding your personal data and how We will treat it.
For the purpose of the General Data Protection Regulation (“GDPR”) and the version of the GDPR retained in UK law (the “UK GDPR”) and Privacy Act of 1974 and HIPAA in United States the Data Controller is XBlueSea Jobs, contact info@xblueseajobs.com
Who we are?
XBlueSea Jobs provide permanent and temporary recruitment services to clients looking to recruit personnel for their businesses.
As we are a recruitment company, this means that in order to help individuals such as clients or candidates, we will need to obtain certain types of information to aid in your job search.
Where you apply for a job opening posted by us or a client looking for recruitment services or solution, these Privacy Notice provisions will apply to processing of your personal information in addition to Our other Privacy Notice which has been provided to you separately or is available on Our Website.
Where you apply for a job opening via the application function on a job site or looking for recruitment services, you should note that our relevant Partner, supplier, client, may retain your personal data and may also collect data from Us in respect of the progress of your application. Any use by the Partner, supplier, or client of your data will be in accordance with their own Privacy Notice.
Your Personal Information
1. Information we may collect from You
a) Clients; XBlueSea Jobs may collect and use only the information necessary to provide you, or people in your organisation with services such as finding the best available candidates for your opportunities.
b) Other data subjects; XBlueSea Jobs may collect and use only the information necessary to be able to contact you and pay you for the services you provide.
c) Website Users; XBlueSea Jobs may collect and use only the information necessary to improve your experience when using our website. This may include how, when and how often you visit us.
2. XBlueSea Jobs may collect and process some or all of the following types of information from you:
a) Information that you provide when you apply for a role or looking for recruitment services. This includes information provided through an online job site, via email, in person at interviews and/or by any other method.
b) In particular, XBlueSea Jobs may process personal details such as name, email address, address, telephone number, date of birth, qualifications, experience, information relating to your employment history, skills experience that you provide to Us, as well as your video in case you conduct your interview using the Video Interview feature.
c) If you contact Us, We may keep a record of that correspondence.
d) A record of your progress through any hiring process that we may conduct.
3. XBlueSea Jobs may also collect sensitive personal data about you, related to your health, diversity information or details of any criminal convictions of. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent
a) If you are interviewed and submitted as a candidate, then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. In that case we always ask for your consent before undertaking such processing
b) If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities.
4. Uses Made of Your Information
Lawful basis for processing
I. XBlueSea Jobs rely on legitimate interest as the lawful basis on which We collect and use your personal data. Our legitimate interests are the recruitment of staff for Our business, and clients (who looking for recruitment services).
II. Where you apply or showing interest for a job opening through LinkedIn, dice, monster or similar job boards, we rely on your consent, which is freely given by you during the application process.
Purposes of processing
XBlueSea Jobs use information held about you in the following ways:
a) To consider your application in respect of a role for which you have applied.
b) To consider your application in respect of other roles.
c) To communicate with you in respect of the recruitment process.
d) To enhance any information that we receive from you with information obtained from third party data providers.
e) To find appropriate candidates to fill Our job openings.
5. Disclosure of Your Information
a) As set out above, XBlueSea Jobs may pass your information to our third party service providers, Supplier’s or clients who use it only in accordance with our instructions and as otherwise required by law.
b) Where you have applied to a job opening through another service provider, we may disclose data similar to the Disposition Data defined above to such service provider. The service provider shall be the data controller of this data and shall therefore be responsible for complying with all applicable law in respect of the use of that data following its transfer by Us.
6. How We store your Personal Data
Security
a) XBlueSea Jobs take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
b) XBlueSea Jobs also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where We are legally required to do so.
c) Unfortunately, the transmission of information via the internet is not completely secure. Although We will do Our best to protect your personal data, We cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.
7. Where We store your Personal Data
Where XBlueSea Jobs store your personal data in our own systems.
a) The data that We collect from you, may be transferred to, and stored at, a destination outside the United Kingdon, European Economic Area (“EEA”), or United States. It may also be processed by staff operating outside the UK, US or the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfillment of your orders, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing.
b) If you would like further information please contact Us (see ‘Contact’ below). We will not otherwise transfer your personal data outside of the United Kingdom, United States OR EEA or to any organisation (or subordinate bodies) governed by public international law or which is set up under any agreement between two or more countries.
8. How long we keep your Personal Data
XBlueSea Jobs will only retain your information for as long as is necessary for us to use your information as described above or to comply with our legal obligations. However, we may retain some of your information after you cease to use our services, if we believe in good faith that it is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes.
When determining the relevant retention periods, we will take into account factors including:
(a) our contractual obligations and rights in relation to the information involved;
(b) legal obligation(s) under applicable law to retain data for a certain period of time;
(c) statute of limitations under applicable law(s);
(d) (potential) disputes;
(e) if you have made a request to have your information deleted; and
(f) guidelines issued by relevant data protection authorities.
Otherwise, we securely erase your information once this is no longer needed.
9. Your rights
Under the General Data Protection Regulation and the UK GDPR, you have a number of important rights free of charge. In summary, those include rights to:
a) access to your personal data and to certain other supplementary information that this Privacy Notice is already designed to address
b) require XBlueSea Jobs to correct any mistakes in your information which We hold
c) require the erasure of personal data concerning you in certain situations
d) receive the personal data concerning you which you have provided to Us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
e) object at any time to processing of personal data concerning you for direct marketing
f) object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
g) object in certain other situations to our continued processing of your personal data
h) otherwise restrict our processing of your personal data in certain circumstances
i) claim compensation for damages caused by our breach of any data protection laws.
10. For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the UK GDPR.
If you would like to exercise any of those rights, please:
a) contact XBlueSea Jobs using our Contact details below
b) let Us have enough information to identify you,
c) let Us have proof of your identity and address, and
d) let Us know the information to which your request relates.
11. Cookies:
a) A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
b) We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not.
c) A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website
12. What are the categories of the Cookies we use?
a) Essential Cookies: These Cookies are essential to make our website work correctly, they enable you to move around our website and use our features. These Cookies are necessary for the provision of our services and if you do not want us to collect such information, you must cease using our website immediately.
b) Performance Cookies: These Cookies help us understand how you interact with our website, by providing information about the areas visited, the time spent on the website, and any issues encountered, such as error messages. This helps us improve the performance of our website.
c) Functionality Cookies: These Cookies allow our website to remember if you have previously visited our site or the choices you make (such as your user name, language, region or preferences) to provide a more personalised online experience.
d) Targeting/Advertising Cookies: These Cookies are used to deliver content that is more relevant to you and your interests. They may be used to deliver targeted advertising or to limit the number of times you see an advertisement.
13. Contact
If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact here: info@xblueseajobs.com
